September 1993 (Approved 12/13/93)
(This document was re-typed for the MAEA website
by June Krinsky-Rudder on May 17, 2009)
The name of this organization shall be ?Massachusetts Art Education Association, Ltd.?, an affiliate of the National Art Education Association. This association shall have an office, at which the business of the association is to be carried on, at Brockton, County of Plymouth, State of Massachusetts, and may also have other locations within the state of Massachusetts.
The purpose of the Massachusetts Art Education Association shall be to serve the art educators of Massachusetts: through representation; through a continuing effort to improve the quality and status of art education in our schools and communities; through encouraging people to become involved in the arts; through encouraging art educators to raise their level of professional development as artists as well as teachers; through the sponsoring of conferences, programs, and functions; These functions and programs may be sponsored in partnership with other agencies and other organizations.
- To maintain and promote the highest standards of Art Education
- To assist teachers in improving the quality of Art Education
- To advance professional and public interest in art as an integral part of the core curriculum
- To encourage persons with similar interests to join together and develop a network for action and exchange of ideas and experiences
- To discover and encourage leadership in Art Education in the State
- To promote significant study and research in the field of Art Education for the improvement and expansion of good art practice
- To keep membership informed of current educational trends and concepts; results of successful experimentation; research methods; materials and equipment; valuable literature technology
- To protect the professional interests of Art Education and to sponsor and support legislation when deemed necessary
- To advocate for Art Education through meetings, conferences, exhibitions, demonstrations, and well-developed publicity programs
Article 4—Organizational Structure
- Said association is organized for educational and charitable purposes, including for such purposes as the making of distributions to art organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
- No part of the net earning of this association shall insure to the benefit of, or be distributed to, its Members, Advisory Council, officers, or any other private persons, except that this association shall be authorized and empowered to pay reasonable compensation for services actually rendered to it or on its behalf, and to make payments and distributions in furtherance of the purpose set forth in Article 2. Not withstanding any other provision of these Articles, the association shall not carry on any activities not permitted to be carried on by an association exempt from Federal Income Tax under section 501 (c) (3) of the Internal Revenue Code of 1954.
No substantial part of the activities of this association shall be the carrying on of propaganda, or otherwise attempting to influence legislation; and this association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
- No activities by the association, or any Member of this association shall be such as to result in the imposition of tax pursuant to Section 4941 of the Internal Revenue Code of 1954, amended, and the Regulations thereunder (pertaining to acts of ?Self-dealing?, as defined by section 4941 (d) of said code).
- No activities or lack of activities b this association shall be such as to result in the imposition of tax pursuant to Section 4942 of the Internal Revenue Code of 1954, as amended, and the Regulations thereunder (pertaining to the failure to distribute income).
- This association shall not own, possess, or control any stock or other interest in any enterprise such as to result in the imposition of tax pursuant to Section 4943 of the Internal Revenue Code of 1954, as amended, and the Regulations thereunder (pertaining to excess business holdings).
- This association shall make no investments of any nature, or purchase sales of right, option or warrant such as to result in the imposition of tax pursuant to Section 4944 of the Internal Revenue Code of 1954, as amended, and the Regulations thereunder (pertaining to investments which jeopardize charitable purposes).
- This association shall make no expenditure such as to result in the imposition of tax pursuant to Section 4945 of the Internal Revenue Code of 1954, as amended, and the Regulations thereunder (pertaining to taxable expenditures).
- Not withstanding any other provision of these Articles, this association shall not carry on other activities impermissible to (1) an organization exempt from Federal Income Tax under Section 501 (c) (3) of the Internal Revenue Code of 1954, as amended, and the Regulations thereunder or (2) an organization to which contributions are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954, as amended, and the Regulations thereunder.
- Upon dissolution of this organization, the Advisory Council shall, as they shall determine, after paying or making provision of the payment of all liabilities of the association, dispose of the assets of this association in such manner, to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as defined under Section 501 (c) (3) of the Internal Revenue Code of 1954, as amended, and the Regulations thereunder. Any of such assets not so disposed of shall be disposed of by the Superior Court of the county in which the organization is located, exclusively for such purposes, or to such organization or organizations as said Court shall determine are organized and operated exclusively for such purposes.
Article 5—Fiscal Restriction
There shall be no capital stock for this association
- Membership is available to all persons supportive of art education.
- Institutional Membership: For institutions directly or indirectly involved in art education. Institutional membership provides all the privileges of membership except to vote or hold office. This membership allows a single representative to register at conferences of the association.
- Student membership is available to college students of art at a special fee by the Council. Students may attend all functions but have no voting privileges.
Article 7—Governing Body
- The affairs of the organization shall be managed by a governing body, hereafter referred to as the Council, consisting of all the officers and council members.
- Council members shall be representative of all levels of Art Education and representative of the various geographical areas of the State.
- Policies shall be directed and implemented by the Council.
- The Council shall hold an annual public meeting and as many as deemed necessary by said Council. Periodic meetings of the council shall be called by the President as deemed necessary. Special meetings can be convened by the President or Recording Secretary upon the written request of five members of the Council.
Article 8—Structure of the Council
- Officers of the Association as listed:
- Vice President
- Membership Chairperson
- Past President
- Extended Council Members/Standing Committee Chairs/Affiliates:
- Business Chairperson
- YAM Chairperson
- Bulletin Chairperson
- Publicity Chairperson
- Seven members from the active membership include:
Elementary, Secondary, Administration, Higher Education,
Museum Education Representative and Student Chair. These
seven will be from various geographical parts of the state
- Council Members Ex-Officio:
- re. B-1 A State Department of Education Representative shall be a member of the Council and will be responsible for keeping the Association informed on curriculum matters pertinent to Art
Article 9—Terms of Office
All officers except President and Vice President shall have the ability to succeed themselves.
- Requirement for Office:
- All officers and Council Members should have been members of the association in good standing for a minimum of the last three consecutive years.
- The President and Vice President should be members of the Association in good standing for a minimum of the last three years.
- All officers shall be elected for a two-year term with exceptions as listed in item ?f?.
- Officers and Council Members shall assume their duties during the last Council meeting of the school year.
- The President shall not be eligible for a second consecutive term for the same office.
- The term of office for Council members shall be two years with the exception of:
- Registrar— years
- Treasurer—4 years
- Business Manager—4 years
- Membership Chairperson—4 years
Article 10—Duties of Officers
- Chairperson of the Council and executive officer of the association.
- Appoints all chairpersons of standing committees.
- Fills all vacancies that may occur.
- Represents the association at the Delegates Assembly of the National Art Education Association.
- Prepares agenda for all council meetings
- Convenes all meetings
- Serves as ex-officio member of all committees and is informed of all committee activities.
- Appoints nominating committee during even-numbered years.
- Makes a written report for the annual meeting and files it with the Recording Secretary.
- May appoint new members to council as needed but must conform to By-laws of the Association
- Prepares budget with Vice President and Treasurer
- Vice President
- Performs all duties of President during his/her absence.
- Chairperson of the Association?s conferences.
- Supervises all conference functions.
- Appoints local chairperson or co-chairperson (with the Council?s approval) for each conference or function.
- Inform and keep in close contact with local chairperson of conference relative to responsibilities and expenditures.
- Prepares an annual report of program activities with evaluation and membership suggestions for implementation in the structuring of the following year?s program with corresponding budget.
- Succeeds as President.
- Serves as alternate or second delegate to the NAEA?s Delegate?s Assembly.
- Appoints a Co-chair for conferences from his/her conference committee.
- Past President
- Serves as advisor to the President and Council to maintain continuity.
- Serves as a member of the Executive Committee
- Records in a permanent form all minutes of Council and General
meetings of the association and files them on a disk.
- Serves as Parliamentarian ? Robert?s ?Rules of Order? (revised
Editions) - shall be the authority on all questions not otherwise
covered by this constitution and by-laws.
- Files all MAEA Bulletins, newspaper clippings, pictures, etc. in a
- Maintains a file of all annual reports.
- Is responsible to designate another Council Member as Secretary Pro-term, in the event of inability to attend a meeting
- Passes on all records to succeeding Secretary.
- Bonded, and serves as custodian of all MAEA Conference funds.
- Maintains all cash deposited in bank, or banks, as approved by the Council.
- Keeps accurate records of all financial transactions ? income and disbursements.
- Pays by check only, all bills as approved by the President and/or the approval of the Council and/or the approval of the Council and/or at least three elected officers on the Executive Council in an emergency.
- Has accounts audited biennially as directed by the Council.
- Collects all conference registration fees and guest fees as established by the Council.
- At conferences, collects and forwards new dues to NAEA.
- Makes and files with the Secretary, an Annual Statement to the association at the annual meeting during the odd-numbered years.
- Prepares budget with the President and Vice President.
- Is responsible for registration materials at all conferences and meetings and works closely with the Vice President and Local Chairperson.
- Membership Chairperson
- Works in close contact with the Treasurer in the maintenance and
- Oversees reservations so that all financial expenses incurred by
members are paid directly to the conference center. A separate file on room reservations shall be sent out with conference information for direct mailing to the hotel.
- Has complete listing of all guests.
- Submits to the Recording Secretary, at the end of each conference or meeting, a total listing of registration data for permanent files.
- Council Members, Officers, and Chairpersons
- All officers and council members who assumed chairmanship of
any program, will submit to the Recording Secretary, a full written report annually.
- Attendance is expected of all members. Two consecutive absences
will be considered as resignation. Inability to attend a meeting must be reported to the President prior to a meeting. Extenuating circumstances will be reviewed by the Council
- There will be an undetermined number of seats as needed for
affiliate organizations. These representatives will be appointed to the Council by their respective affiliates after the President has contacted the affiliate organization. They are non-voting members.
- Meetings of the Association will be held at least once during the
school year. These meetings shall be determined by the Council. Place, date, and time, shall be arranged by the Vice President and Registrar, and with the approval of the Council, well in advance of the event.
- The Annual Open Meeting will be held at the discretion of the MAEA
- Special association meetings can be held upon the written request of
fifteen members who pledge themselves to be present. Notice of such special meetings will be sent out to the entire membership.
- Five Council members shall constitute a quorum at a Council meeting.
- The amount of dues shall be determined by the executive council of
- The fiscal year of MAEA shall be from September first through August
- Council shall determine all fees connected to the organization.
Article 15—Committee Functions
- One month prior to the Annual Meeting, the Nominating Committee
shall submit to the Council for approval of credentials, only two candidates for each council vacancy.
- Election of officers and council members shall occur biannually at the annual meeting, during the odd-numbered years.
- All officers must be active members of the association.
- All officers and council members must be elected by majority vote.
- It is the responsibility of the Chairperson of each standing committee to carry out the program, as determined by the President, and/or Council.
- No expenses are to be incurred by any committee, except as authorized by the President and/or Council.
- Each chairperson should send to the President a notification of all meetings and copies of correspondence to committee members. This is vital because the President is an ex-officio member of all committees.
- An annual report shall be submitted by every committee chairperson.
Article 17—Committee Descriptions
- This constitution and by-laws can be amended, or added to, by a majority vote.
- Conference Committee:
- The Vice President is a Chairperson of the Conference Committee
- Membership of this committee consists of the Vice President, the Membership Chairperson, and the local Chairpersons or Co-Chairpersons as appointed by the President and Council.
- The committee plans the format (theme) of the conference, subject to approval of the Council.
- The committee cannot incur any expenses unless directly approved by the President and/or Council.
- Nominating Committee:
- To be convened biannually for new elections.
- Encourages broad participation from the membership by soliciting suggestions through invitation in the MAEA Bulletin.
- Reviews listing of past officers.
- Lists names of possible candidates, and contacts them for acceptance, while outlining the duties and obligations of the office.
- Collects personal data on candidates to accompany presentation of slate of nominees.
- Prepares a list of candidates for election, and presents it to the Council ballot of quorum members present at the meeting. (sic)
- Prepares a written report of candidates to file with the Recording Secretary.
- Nominating committee shall consist of at least two members in good standing.
- Legislation Committee:
- Members of this committee will be appointed by the board and convened as necessary to further the interest of Art Education in the State.
- Membership Committee:
- Establishes contacts and provides information to increase membership in
the MAEA by:
- Sending out invitations and brochures to join, to those art educators and
other interested persons who currently are not affiliated with MAEA in
conjunction with NAEA.
- Obtaining current listings of art educators in the State.
- Securing lists of art educators from representative members in each
- Making use of assistance from State Regional offices, and various school
suppliers, or distributors, or salespeople, who are willing to furnish
names of new art persons, or changes, with a listing of current paid-up
- The Treasurer provides the Membership Committee with a listing of
current paid-up members.
- Receives extra bulletins as published by the Editor and Publisher, and
includes them in a publicity box.
- Reports to the Officers and Council, at their meetings, current status
- Prepares a written report of progress for the Annual Meeting, and files it
with the Recording Secretary.
- Publicity/Advocacy Committee:
- Communicates with the media as necessary.
- Plans privately, and writes news releases as necessary.
- Committee on Research:
- Carries on a significant program of research that will contribute to Art
- Brings before the association research in Art Education at local, regional,
or national levels.
- Provides written reports on results of research, and publishes such in the
- Newsletter Editor:
- Determines the contents for the Newsletter.
- Secures materials for publication.
- Recommends persons to write articles.
- Writes editorials, and other articles for the Newsletter.
- Assumes the responsibilities for the format and content of each issue in conjunction with the publisher.
- Keeps a permanent file of each issue.
- Works in close contact with the Publisher and Publicity Chairperson.
- Prepares a minimum of three bulletins per year.
- Publisher of the Bulletin:
- Works in close cooperation with the Editor.
- Produces and mails the bulletins.
- Is punctual, and sees that deadlines are met.
- Local Chairperson—Co-Chairperson of Conferences:
- Assists in planning all activities and presentations with the Vice President,
Treasurer, and the Registrar.
- Youth Art Month Chairperson:
- Directing Youth Art Month programs, including preparation of a
report/and or packet to aid YAM Chairpersons.
- Preparing materials for inclusion in the bulletin.
- Prepares the Scrapbook to send to the Arts and Crafts Institute for summer judging.
- Coordinates the area exhibits.
- Each area chairperson(s) will organize an exhibit and be responsible for dealing with all artwork.